Student Expo Schedule and FAQs

Expo Schedule

Thursday, April 25

  • Poster/display setup at the Siegel Center:  2 – 5 pm
  • Foundation Event (invitation only):  6 – 8 pm.  Students from all displaying teams are
    required to attend.  Attire: business

Friday, April 26

  • Students be at posters by 9:00 am. Attire:  Business Casual
  • Continental Breakfast:  8:30 – 9:30 am
  • Judging starts 9:30 am, completed 12:30 pm
  • Lunch 11:30 am – 1:00 pm
  • Award Ceremony:  2:30 pm
  • Takedown/cleanup:  at the conclusion of the awards ceremony

Where do I park?
The majority of available parking for Siegel Center events is located in two large parking decks. One is located across from the Siegel Center on Broad St., between Harrison St. and Shafer St. The other is located behind the Siegel Center, accessible from Bowe St. The prices for parking are:

1st hour: $1
1-2 hours: $2
2-3 hours: $4
3-4 hours: $6
4-5 hours: $8

More than 5 hours (all day parking): $10


Expo Frequently Asked Questions

When do I need to be there?
Load in for student projects is 2-5pm Thursday April 25. The Dean’s society event is from 6-8pm. All students need to be present to represent their project during Dean’s Society.  Friday April 26, students need to be at their projects by 9:00am. Expo starts at 9:30am, judging closes at 12:30, awards are at 2:30pm. 

How long do I need to stay at my table?
During Dean’s Society, all students need to stay until the end (8pm). During the Dean’s Society event, we would like all team members to be at their tables as much as possible (understanding the need for bathroom breaks and to get food and drinks). During the expo, as many team members should be at their project table as possible, with at least 1 student required to be present at table at all times (interchange your team members throughout the day so you can look at other folks projects, use the bathroom, eat lunch, etc.).

What if I am on a team with a VIP Poster?
Work out with your faculty advisor when to be at your poster.

What if I am on a VIP and a Capstone Team?
Work this out with your two faculty advisors.  There should be one person (student or faculty) at the VIP poster at all times.

What if I have a conflict during Expo (exam, class, etc)?
Contact Professor Ward.

What do I wear?
For Dean’s Society the dress code is Business Professional, meaning a suit and tie for men, and two piece suit (pant suit/skirt and jacket) or business appropriate dress for women. For the Capstone Expo, the dress code is Business Casual. Appropriate business casual dress typically includes slacks or khakis, dress shirt or blouse, seasonal sport coat, a dress or skirt at knee-length or below, a tailored blazer, knit shirt or sweater, and loafers or dress shoes that cover all or most of the foot. No jeans, shorts, or spandex.

Where do I load in?
Through the one entrance in the middle of the Siegel Center (you will see registration tables and staff will direct you), you will come down the stairs with your supplies and set up on the court floor. Your tables will be labeled with your project number and abstract. If your project is larger, the loading dock is in the Northwest corner of the Siegel Center, off Marshall Street. There will be a staff member to direct you to the noticeably steep ramp that will lead into the Siegel Center.

What do I need to bring?
You need to bring your poster, project display/materials, and a power strip if you need more than one outlet. We will provide you with one.

What do we do if our display is very big or heavy?  We have arranged for the VCU truck to pick up displays and deliver them to the Siegel Center on Thursday afternoon, April 25, and return them Friday afternoon, April 26.  Cindy Lovelace ( will be the coordinator.  Schedules for the truck will be posted mid-March.

What do I do with my backpack/coat/umbrella, etc?
Keep it under your project table.

What is provided (tablecloths, acrylic stand, table, power)?
A table, tablecloth, power (you should have provided your power specifications before the Expo), acrylic stand with your abstract and project number and name tag will be provided.

What do I do if I need additional resources to display my project?
Please fill out this form - Expo Power, Space, and Water Form [PDF] and send to Frank Gulla ( by March 29th along with any questions about set up requirements for your project. 

How do I know where my team will be?
We will provide a map of all the tables, and the projects will be laid out in numerical order starting with BME (100’s), CLSE (200’s), CS (300’s), ECE (400’s), MNE (500’s), MultiDepartmental (600’s).

What if I want/need to move?
We are not moving tables. We may allot for extra space if absolutely necessary, but projects will not get moved around. An extra space request form will be available mid-March.   You should measure your project displays to account for room, and let your faculty advisor know your measurements prior to the expo. We have a specific number of tables that we will have pre-ordered.

Where do I check in?
There will be a student FAQ table set up on the floor near your projects. You will not need to 'check in' as your nametags and materials will be already provided on your project tables, but this FAQ table is where you will drop off your posters and acrylics at the end of the Expo. 

Who may attend?
The Dean’s Society event on Thursday, April 25 is invitation only- invitee list includes Dean’s Society members, Invited guests, Engineering School Faculty and Staff, and, of course, Capstone Senior Design and VIP students.  The Capstone Expo on Friday, April 26 is open to the public.

What is there to eat/drink?
During the Dean’s Society, there will be heavy hors d’oeuvres, dessert, soda, and water. Alcohol will be present but even if you are of legal drinking age, students are not allowed to possess alcohol at the Siegel Center. There will be breakfast, boxed lunches, soda, and water available during the Expo.

Who are the judges?
Judges are primarily from industrial partners and sponsors of the Capstone Design program.

How does judging work?
There will be about 70 judges. Each judge will be asked to judge 3 projects. Projects will be judged on the following criteria: Creativity and innovation, utility, quality of analysis, proof that it will work, and team’s communication skills. One team from each department will receive an award for Excellence in Design as well as individual $25 gift cards to each member of the team. Judging is finished at 12:30.The awards are given out at 2:30pm.

What do I do with materials after the event?
You need to bring your poster and acrylic to the student registration desk. You need to take your project materials home with you. Your table and table cloth will be broken down by facility staff.

Where do I load out?
You load out the same way you loaded in- up the stairs out to the street or in the loading dock off Marshall Street.