All files must be uploaded to your team’s project page in EduSourced by their due date in order to be included in the Capstone Expo. Please refer to this page for requirements and templates used to present your project. If you have any issues downloading or using any of the files here, please contact EngrMktComm@vcu and include "Capstone Expo help request" and your project number in the subject line.

Due Dates and Naming Your Files

Posters and abstracts are due in EduSourced no later than midnight on Friday, March 28, 2025. Teams should seek the approval of their faculty advisor for all documents before loading into EduSourced. Documents must be shared with project partners before submission–especially important industrial project partners with whom an NDA may be in place. Teams with industrial project partners must get input on their documents prior to the deadline.

• All file names must start with <PROGRAM and PROJECT_NUMBER>
• Abstracts are named <PROGRAM and PROJECT_NUMBER>_Abstract
• Posters are named <PROGRAM and PROJECT_NUMBER>_Poster
• Prerecorded video presentations (if required by your program) are named <PROGRAM and PROJECT_NUMBER>_Presentation

Examples:

Document	File Title Format	File Type	Final
Abstract	BME 25-101_Abstract	Word (.doc) or PDF (.pdf)	25-101_Abstract.doc
Poster	BME 25-101_Poster	PowerPoint (.pptx) or PDF (.pdf)	25-101_Poster.pptx
Prerecorded video presentation	BME 25-101_Presentation	MPEG-4 (.mp4)	25-101_Presentation.mp4

 

Note on File Types

Using tools other than Microsoft PowerPoint to create the posters has been the cause of many issues with proper formatting of the posters. We strongly recommend using Microsoft PowerPoint. If you are using Google Workplace, Apple Pages and Keynote, Adobe Suite or other tools to create your project deliverables, please note that:

• You should "download as" or "export" your file in one of the accepted file types (Microsoft Office and PDF) listed in the chart above. The export process may modify your formatting. You must review and revise your document once you have downloaded it in the appropriate file type prior to submitting it.

Requirements 

Abstracts Requirements

• Submit abstracts to the Faculty Adviser for approval in both DOCX (Microsoft Word) and PDF format. File name MUST be of the format <PROJECT_NUMBER>_Abstract
  • Example: the file format the abstract for BME team 25-101 would read 25-101_Abstract.docx
  • Make sure the project number with year is prominently displayed on the abstract

Poster Requirements

• The size of posters is 48" x 36".
• Posters must be submitted to the Faculty Adviser for approval in both PPTX (Microsoft PowerPoint) and PDF format. File name MUST be of the format <PROJECT_NUMBER>_Poster
  • Example: the file format the poster for BME 25-101 would read 25-101_Poster.pptx
  • Make sure the project number with year is prominently displayed on the poster in the header on the upper right hand side. For example, for BME team 25-101, the team number is 101.
• No poster will be displayed without the approval of the faculty adviser.