Requirements and Templates
Before you begin, please:
- DO NOT change or move the background image of any of these templates
- DO NOT add background colors
- DO NOT place any text or images over the VCU brand bar, Capstone logo, department icon or top bar
- DO NOT change the size of the template (it should be 48x36 inches)
All files must be submitted on Canvas by their due date in order to be included in the Capstone Expo. Please refer to this page for requirements and templates used to present your project.
Posters and abstracts must be submitted on Canvas no later than midnight on Friday, March 27, 2026. Teams should seek the approval of their faculty advisor for all documents before uploading them on Canvas. Documents must be shared with project partners before submission–especially important industrial project partners with whom an NDA may be in place. Teams with industrial project partners must get input on their documents prior to the deadline.
Naming your files
- All file names must start with <PROGRAM and PROJECT_NUMBER>
- Abstracts are named <PROGRAM and PROJECT_NUMBER>_Abstract
- Posters are named <PROGRAM and PROJECT_NUMBER>_Poster
Examples:
|
Document |
File Title Format |
File Type |
Final |
|---|---|---|---|
|
Abstract |
BME 26-101_Abstract |
Word (.doc) or PDF (.pdf) |
26-101_Abstract.doc |
|
Poster |
BME 26-101_Poster |
PowerPoint (.pptx) or PDF (.pdf) |
26-101_Poster.pptx |
File types
Using tools other than Microsoft PowerPoint to create the posters has been the cause of many issues with proper formatting of the posters. We strongly recommend using Microsoft PowerPoint.
If you are using Google Workplace, Apple Pages and Keynote, Adobe Suite or other tools to create your project deliverables, you should "download as" or "export" your file in one of the accepted file types (Microsoft Office and PDF) listed in the chart above. The export process may modify your formatting.
You must review and revise your document once you have downloaded it in the appropriate file type prior to submitting it.
Requirements
Abstracts Requirements
- Submit abstracts to the Faculty Adviser for approval in both DOCX (Microsoft Word) and PDF format. File name MUST be of the format <PROJECT_NUMBER>_Abstract
- Example: the file format the abstract for BME team 26-101 would read 26-101_Abstract.docx
- Make sure the project number with year is prominently displayed on the abstract
Poster Requirements
- The size of posters is 48" x 36".
- Posters must be submitted to the Faculty Adviser for approval in both PPTX (Microsoft PowerPoint) and PDF format. File name MUST be of the format <PROJECT_NUMBER>_Poster
- Example: the file format the poster for BME 26-101 would read 26-101_Poster.pptx
- Make sure the project number with year is prominently displayed on the poster in the header on the upper right hand side. For example, for BME team 26-101, the team number is 101.
- No poster will be displayed without the approval of the faculty adviser.